ISSN 0303-3295 printed version
ISSN 1688-0390 online version

INSTRUCTIONS TO AUTHORS

 

Scope and policy

The RMU is the official scientific publication of Sindicato Médico del Uruguay (SMU – Uruguayan Medical Association).  It is a refereed journal using double-blind reviewing that publishes reference articles in the field of medicine. The RMU adheres to the Recommendations for the Conduct, Reporting, Editing and Publication of Scholarly Work in Medical Journals published by The International Committee of Medical Journal Editors.

The RMU is a free access journal which also adopts the Attribution Non-Commercial in the Creative Commons, also known as cc-by-nc. This license allows the user to access, distribute and create derivative works based on articles, provided thy credit the author(s), according to the specifications by the author(s) or the work’s licensee(s), apart from expressly prohibiting its commercial use by third parties. The opinions or statements contained in the journal do not reflect the author’s viewpoint, and will not be regarded as the Editorial Board’s official opinion, unless it is explicitly stated.  

 

Form and preparation of manuscripts

Manuscripts will be written in Spanish, in a clear, concise language. They need to be submitted on A4 or legal paper, preferably in Word or similar software, 12 size font, 2.5 cm margin, and may include figures and tables. In all cases, an original plus two copies, and electronic support are required.

 

Original standards for publication

Manuscripts submitted for publication will first be reviewed by the Editorial Board, who will evaluate their form and content. Should they be considered for publication, they are then submitted to review by two experts who are appointed by the Board. When the experts’ opinions are received, the manuscripts are reviewed again by the Editorial Board, and the following scenarios are possible:
a) manuscripts are accepted with no modifications;
b) manuscripts are rejected,
c) manuscript’s acceptance is subject to the author's review, provided they bear in mind the reviewers’ recommendations and submit the corrected version for a new evaluation by the Editorial Board. Reviewers ignore who the authors are and the authors are not informed about the reviewers’ identity.
Likewise, manuscripts may be modified by the journal's editors during the publication process. In all cases, authors will be promptly informed about these decisions.
 
The evaluation process of a manuscript, including the mandatory revision, may take up to six to eight weeks. Should authors fail to comply with the deadlines requested by the RMU, their works will be withdrawn from the process or regarded as new manuscripts again, and thus submitted to complete review.
Authors reserve the intellectual property of manuscripts. The author who is responsible for correspondence shall accept the publication conditions by sending a signed and dated letter or email, once their article has been accepted for publication, accepting the changes introduced by the Editorial Board, if applicable. Authors must declare they agree with the CC by NC license ruling the Journal and that they authorize RMU to publish and disseminate their articles.

General Provisions
Manuscripts shall be submitted observing the guidelines stated below. Otherwise, they shall be rejected or delayed.
Submittal: Manuscripts will be sent in a closed envelope to: Revista Médica del Uruguay, Director, Sindicato Médico del Uruguay, Br. Artigas 1569. 1120 0Montevideo, Uruguay. They may be also sent by email to secretariarmu@gmail.com

Introduction Letter
Manuscripts will enclose an introduction letter, signed by all authors, stating the following: a) title of the article and authors; b) journal section to include the article (recommendation); c) a statement whereby all authors know of, are part of and agree with the manuscript contents; d) statement declaring that the article has not been simultaneously submitted for publication in other journals or media, and that it has not been published before (in such case, the Editor shall be specifically notified, in an independent letter, in order to make a decision); e) statement that the manuscript has been prepared observing the international recommendations for conduct of clinical research (Declaration of Helsinki by the World Medical Association, as per the provisions in the last amendment) the ethical norms for research with laboratory animals or any applicable laws; f) name, address and phone number, e-mail or fax of contact author for the journal, for communication purposes during the publication process; and g) acknowledgment that they understand and accept the RMU's Publication Standards.
Each author’s participation. At the end of the introduction letter, the degree of participation of each author in the article needs to be stated, considering its drafting, design, development, analysis, interpretation of results, writing, critical review. Authors are reminded they are required to have participated in at least two of the aforementioned stages in order to be considered author of the manuscript. Other contributions may be included in the acknowledgements sub-section.  
Redundant or duplicate publications. The Journal will not accept articles that were already published, except for cases when there is a specific request by the author, stating the reasons, and provided the Editorial Board studies the case, resulting in a formal agreement between both journal editors. Failure to make reference to previous publication in the introduction letter, or any modification to it, may result in the immediate rejection of the article.
Ethics. As it has been previously stated, national and international ethics standards are to be observed for the design and preparation of manuscripts.
Conflict of interest. Manuscripts must include, preferably in the first or second page a declarations as to whether there is conflict of interest. There is real or potential conflict of interest when the author (or the institution the author belongs to) has personal or financial relations (which may be also known as double commitments, competence of interests or loyalty conflict) that may result in a non-desirable influence (/bias) on their actions. These relations range from a meaningless potential to a potential influence that may affect scientific judgements. Similarly, there may be conflict of interests regardless of individuals believing the above mentioned relations may affect their scientific judgement or not. Financial relations – as jobs, advisory or consultancy projects, holding shares, fees, reports and expert examinations – are the easiest to identify conflict of interest. However, conflicts may arise as a consequence of other reasons, as personal relationships, academic rivalry, among others. IN the event of acceptance, the statement shall be published in the footnote.
Revista Médica del Uruguay does not collect any fee for the submittal or processing of articles.  

Formalities for the submittal of manuscripts.
Manuscripts will be written in Spanish, in a clear, concise language. They will be submitted on A4, double spaced, preferably in Word or similar software, 12 size font, 2.5 cm margin, and may include figures and tables separately, all of which requires electronic support are required. All tables and charts must be in Excel and figures with 300 dpi resolution. RMU comprises the following sections:  

1.    Original Articles Section   
This section shall include qualitative or quantitative research articles. Articles should observe the following structure:
- Title of the article, concise but informative.
- Subtitles, if relevant.
- Full name of each author. The names of the authors should only appear on the page where the title is printed.
- Academic or scientific position he/they hold/s, name of the service, institution or department where he/they work/s.
- Name of the responsible service or department.
- Name, address, telephone, fax or e-mail of the author responsible for the article’s correspondence.
- Name and address of the author who will receive the request for appendixes.
- Support received in terms of financial aid, equipment, drugs or all of the above.
- Abbreviated title with up to 40 characters.
- Conflict of interest statement.

Summaries and key words
All articles submitted, except for the Letters to the Editor and Editorial Comments shall contain a summary that introduces readers to the topic. It shall be no longer than 250 words and point out the relevant of the topic. The summary shall contain:
Introduction, objectives, method, results, it shall state the purpose of the research or study, basic procedure, main findings and conclusions. An emphasis should be made on new and important aspects of the study, and on all relevant comments. It shall be written in a neutral style, refraining from expressing opinions on or commenting on the importance of the article. Author cites are to be avoided, the same as references to figures and tables. Articles that do not comply with these requirements for the writing of summaries will not be accepted. All articles, regardless of the section they belong to, shall include a summary observing the aforementioned characteristics.
Key words: A maximum of 10 key words are permitted. They shall follow the summary, and must describe the content of the article, and facilitate its inclusion in indexes. The author needs to choose them, as far as possible, based on the MeSH descriptors (Medical Subject Headings) of the Index Medicus or the DeCS (Health Descriptors) based on BIREME.

Text
No more than 15 pages. It shall start on page 3. In general, although it is not mandatory, it shall include the following sections: Introduction - Literature review - Methods - Results - Discussion - Conclusions. Long articles may need sub-headings to these sections, with the purpose of clarifying its content.

Introduction
Clearly explains the nature, the fundamentals, and the objectives of the study, giving an idea of its importance, as well as its limitations. The objectives must be written at the end of the introduction.
Literature review
It needs to be based on a thorough review that enables updating knowledge only in terms of the editions that are directly and specifically connected with the relevant article. In all cases, the sources of information that are used need to be quoted. We recommend avoiding overuse of citations, and submitting them to a selection that ensures uniformity and thematic coherence. This section may be included in the introduction.

Methods
Procedures used are described to enable readers decide upon the suitability of methods, the degree of precision in observations and the replicability of the study.
Methods and equipment (manufacturer's name and address between brackets) are identified and procedures are described in detail in order to allow for the replicability of the study. Methods applied are briefly described, and new methods, or those that have been significantly modified are described, explaining the reasons for using them and assessing their limitations. Chemical and pharmaceutical products used are referred to using the active principle, including dose and means of administration.

Ethical standards
When experiments on human beings are presented, authors will state whether the procedure followed and observed the ethical standards put forth by the committee in charge of human experiments (institutional or regional) or the Declaration of Helsinki, 1975 revision and subsequent amendments. Names of patients, initials or hospital numbers must be avoided, especially in any figure or picture. When the manuscript presents experiments on animals, authors need to state whether they followed their institution's standards, or those of the National Research Council, or any other national statute concerning the care and use of lab animals.

Statistics
Statistical methods need to be described in such detail that qualified readers, who have access to the original data, are able to verify the reported results. Findings must be quantified, and, as far as possible, presented with the suitable indicators of measurement mistakes or uncertainty (such as the confidence interval). Eligibility criteria for selecting the objects of experiments must be discussed. Randomization details need to be provided. Any method, and the success of all techniques for blind observation must be described. Treatment complications must be included. The number of observations must be stated. Lost observational cases must be mentioned (as is the case of abandonment of a clinical trial). References for the design of the study and the statistical methods need to refer to standard studies (mentioning page numbers), if applicable, instead of referring to studies where the design or methods were originally published. Document any widely utilized software.

Results
This should consist of a strict report of the experimental observation. They shall be presented in a clear, concise and logical way, using tables, statistics, diagrams and other figures that enable a better interpretation of the facts that are to be proven. The results must meet the objectives set in the Introduction.

Discussion
This section opens judgement on the results obtained. The suitability and limitations of these results are to be explained, discussed and described, as well as compared to those obtained by other authors. It must demonstrate how the data obtained through the results may lead to the initial hypothesis.

Conclusions
This section shall include important findings or contributions of the study, completely supported by the results, and they shall meet the research objectives.

Acknowledgements
Acknowledgements should be given only to the people who significantly contributed to the study.

Bibliography
A maximum of 40 bibliographic references are permitted. Bibliographic references are consecutively numbered, in the same order in which they are mentioned in the text. References that are only cited in tables or figures must be numbered according to their order of appearance in the text. They must be written according to the format adopted by the US National Library of Medicine, of United States, used in the Index Medicus. The journal titles need to be abbreviated according to the style adopted by the Index Medicus. Latin American journals must observe the abbreviations adopted by the Latin American Index Medicus. The use of "abstracts", unpublished comments or remarks and "personal communications" are to be avoided. Authors need to verify references with the original publications.

Articles in Periodical Publications.
Essential elements. Author or authors of the article. Title of the article. Abbreviated title of the journal; year of publication, volume, page number. A maximum of 6 authors can be mentioned. When the article is presented by seven or more authors, the first six authors are mentioned, followed by the Latin expression: "et al".
Example: Reta G, Riva J, Arcos J, Cedrés G, Alvarez M, Meerovich E, et al. Study of mechanical ventilation in patients with chronic obstructive pulmonary disease. Rev Méd Urug. 1992; 8(2):131-40.

Books and other monographs
Essential elements: Author(s). Title, Subtitle. Edition. Place of publication (city): editorial, year, pages or chapter and volume. Personal author: the author’s surname and intitial. In the case of several authors, they are separated by a comma. There is no period following the name´s initial.

Personal Author
The surname and initial of the author is mentioned in capital letters. In the case of several authors, they must appear separated by a comma. The initial corresponding to the first name is not followed by a period. A maximum of 6 authors can be mentioned. When the article is presented by seven or more authors, the first six authors are mentioned, followed by the Latin expression: "et al".
Example:
Lolas F, Quezada A. Ethical guidelines for reasearch with human beings: new perspectives. Santiago de Chile: OPS, 2003.

Corporate Author
It is the entity that is responsible for the study. It is mentioned in its original language.
Examples:
World Health Organization, Sindicato Médico del Uruguay
They are written down as they appear in the publication. Edition: the number is stated in Arabic numbers, followed by the “ed.” Abbreviation. This is not necessary in the case of the first edition. Footnote: Place of publication (city): editor (the main publisher is mentioned, words such as Company, Limited, and Sons, etc. must be avoided) and the year of publication. Example: Mexico: Interamericana, 1976. Pages Numbers appear in Arabic numbers, and may be written: total number of pages: 729 p., pages consulted: 724-729 (724-9). Volume: v.5.

A part or a chapter of a book
Bibliographic references shall follow this order: Author. Title. Edition. Place of Publication: editor, date: pages. The main entry is done by the author(s) of the chapter, followed by the title, and a complete reference to the book, preceded by the Latin expression "in".
Example:
Weinstein L, Swartz MN. Pathogenetic properties of invading microorganisms. In: Sodeman WA Jr, Sodeman WA, eds. Pathologic Physiology: mechanisms of disease. Philadelphia: WB Saunders, 1974:457-72.
 
Congresses, Conferences, Meetings
Authors and titles are entered, followed by the title of the congress, its volume number, place and date. In editors: Editors or responsible organization of the congress. Title of the Congress or conference. Date of the congress. Place of the publication: editorial, year. Page number.
Example: Rice AS, Farquhar Smith WP, Bridges D, Brooks JW. Canabinoids and pain. En: Dostorovsky JO, carr DB, Koltzenburg M, eds. Proceedings of the 10th World Congress on Pain; 2002 Aug 17-22; San Diego, CA. Seattle (WA): IASP Press, 2003:437-68.

Electronic Means
Electronic means may be divided into two categories: "online" (websites, articles on scientific journals on the internet, abstracts) and other means (books or articles on CD-ROMs, diskettes, magnetic tapes, software). When electronic means are cited, five basic principles need to be taken into account: availability, intellectual property rights, economy, standardization and transparency.

A. Scientific journal article on the internet   Author(s). Title of the article. Abbreviated title of the journal. Year of the publication; Volume (journal number): pages. Available from: URL Address: (date of consultation, day, month, year).
Example: Branquinho D, Freire P, Sofia C. NOD2 mutations and colorectal cancer: where do we stand? World J Gastrointest Surg 2016; 8(4):284-93. Available from: http://www.ncbi.nlm.nih.gov/pmc/articles/PMC4840167/. Consulted on May 12, 2016. If the autor is not documentes the title is the first element in the reference.   
B. CD-ROM (books)
Format: Author(s). Title [CD-ROM]. Edition. Place of production. Producer; Year. Title of the serial CD-ROM or database if online.
D. Software
Format: Title [means]. Version (type of resource, diskette, CD-ROM, online). Place of production. Producer; Year..
Example: Epi Info [computer program]. Version 6. Atlanta, GA: Center for Disease Control and Prevention; 1994. E.
E. Others
Includes abstracts, e-mail, web documents, discussion lists, news groups, magnetic tapes, diskettes, etc.
Tables
A maximum of 10 tables and 6 figures are allowed. Tables and figures must be included separately, double spaced, consecutively numbered with Arabic numbers and a short title. Each column must have a short or abbreviated heading. Explanatory notes will appear in the footnote, using the following symbols in this order: *, †, ‡, §,¶,††, ‡‡. The same applies to the explanation of unknown abbreviations used in each table. If data is taken from other sources, a reference to these sources must be made, and the corresponding acknowledgement and permission need to be mentioned.
Photographs - A maximum of 6 photographs are permitted, and they shall be printed in black and white. They must be sharp, smaller than 20 by 25 cm. Letters, numbers and symbols must be large enough to be legible after they have been reduced. Titles and detailed explanations should appear separately, along with the captions. All illustrations must carry a number and be mentioned in the text. In the case of microphotography, the technique and scale used must be stated. Symbols and letters shall clearly contrast with the background. Should authors send color pictures or photographs, the cost of printing will be the author's responsibility, unless the journal decides that it is essential to publish them in color and can afford it.

Captions below pictures
Captions should be double-spaced, each one on a different page, with the number that corresponds to each picture. When symbols, numbers or letters are used to identify a part of the picture, they must be clearly explained in the caption.

Units of measurement
Length, height, weight and volume must be expressed in the metric system (meter, kilogram, liter) or their various decimals.
Temperatures must be expressed in degrees Celsius. Blood pressure must be expressed in millimeters of mercury.
Hematological and biochemical measurements must use the metric system according to the International System of Units (SI). Editors may request alternative units or those that are not part of the SI to be added by the author before publication.

Abbreviations and acronyms
Only standard abbreviations may be used. Abbreviations must be avoided in the title and summary. The full text represented by an abbreviation or acronym must appear before it is used for the first time in the text, unless it is a standard unit of measurement.
 
1.    Short Original Articles Section
This section shall be devoted to qualitative or quantitative research articles. It shall follow the general structure and presentation of original articles. A maximum of 10 pages shall be allowed with size 12 font double space letter. It may include up to 30 bibliographic citations that will entirely observe what was described above. It may include up to six figures or tables. A maximum of 8 authors is allowed.
2.    Clinical Cases Section
It is understood that only essential events in the clinical case can be presented. Discussion and bibliography must be short and concise. A maximum of 6 authors may be listed. The text may be up to six typed pages. NO more than 6 figures or tables should be included
3.    Updated Reviews or Studies Section
This section is devoted to publishing reviews or updates on relevant or specific topic in the medical practice. These studies may be written at the request of the Editorial Board or upon the author’s own initiative. The methodology applied must be described. IN the event it is a systematic review, the sources consulted (for example: SciELO, Medline, Index Medicus, others), the language used, and the years comprised, regardless of the kind of review – systematic, exhaustive, descriptive, etc – shall be stated. It is advised that the article observes the following structure: Introduction, methodology, development, discussion, conclusions. Maximum length should be 15 pages, in word or similar. Size 12 font double-spaced, with up to twelve figures or tables. Bibliography should follow the order in which it is referenced, according to what was stated in the Original Articles Section and shall respect a maximum of 50 bibliographic citations.
4.     Special Articles Section
 This section shall be devoted to the publishing of articles that do not meet the characteristics described in the previous sections. By means of example, it may include opinion articles, history of medicine, bioethics, and medical education, among others. The opinion articles shall be reserved for experts on certain specific topics to give their views on special interest issues for the medical profession. These studies may be written at the request of the Editorial Board or upon the author’s own initiative. In any case, the Editorial Board of RMU reserves the right to evaluate, reject or assign the category they deem appropriate to it and to request modifications they may deem pertinent. Which they can later accept or not. It is up to the Editorial Board to decide on the final publication of the article. Maximum length should be 10 pages, in word or similar. Size 12 font double-spaced, with up to 30 bibliographic citations. A maximum of five figures or tables shall respected.
5.    Editorial Comment Section
 This section shall be devoted to comments on articles published in the RMU, in the same number or in previous numbers, on controversial topics or topics under debate. It aims at placing the topic in context, pointing out the main contributions, uncertainties and the areas where research need to deepen. They shall be requested by the Editorial Board of RMU. Maximum length shall be two pages, double space with a table or figure and, if applicable, up to five bibliographic citations.   
6.    Techniques Update Section
Maximum length should be six, size 12 font double-spaced pages, and up to six figures or tables may be included.
7. Letters to the Editor Section
This Section includes communications, observations, remarks on topics concerning the medical practice or the journal. Maximum length is two double-spaced pages with a table or figure, and, if applicable, up to five bibliographic references may be included.
Summary
All sections, except for Letter to the Editor and Editorial Comments must include a summary of what was presented, that introduces readers to the topic. The summary shall have a maximum of 250 words, point out the relevance of the topic and include an introduction, objective of the description and explanation of the case or cases, results and conclusions.  For additional information and advice on the submittal of articles please refer to the Editorial Board of RMU.    

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