ISSN 0303-3295 printed version
ISSN 1688-0390 online version

INSTRUCTIONS TO AUTHORS

 

Scope and policy

The RMU is a refereed journal, adhering to the Vancouver Group publishing guidelines. It publishes original articles, as well as revisions, and others.

The following sections can be found in the RMU: Original Articles (mainly), Clinical Cases, Reviewed Articles, Commentaries about Scientific Meetings, Reviews or Updated Studies, Technical Updates, Medicine and History, and Letters to the Editor.

The RMU is arbitrated by expert professionals (Uruguayan and foreign) who are appointed by the Editorial Board. All work submitted undergoes at least two reviews prior to publication.

 

Form and preparation of manuscripts

Manuscripts will be written in Spanish, in a clear, concise language. They need to be submitted on A4 or legal paper, preferably in Word or similar software, 12 size font, 2.5 cm margin, and may include figures and tables. In all cases, an original plus two copies, and electronic support are required.

 

Original standards for publication

The RMU publishes articles in the field of medicine. It is based on an arbitration system. In other words, articles submitted are reviewed by the Editorial Board first and, in most cases, then reviewed by expert professionals, whose opinions and evaluations have been requested.

The RMU adheres to "Uniform Requirements for Manuscripts Submitted to Medical Journals, 5th ed. N Engl J Med 1997; 336(4): 309-15) prepared by the International Committee of Medical Journal Editors (ICMJE) or "Vancouver Group", complemented by the Committee's Annex Statement, the Spanish version of which - reproduced with the special authorization of Rev Panam Salud Pública 1998; 3(3): 188-96 y 1998; 3(4): 257-61.

Acceptance Process: Manuscripts submitted for publication will first be reviewed by the Editorial Board, who will evaluate their form and content. Should they be considered for publication, they are then submitted to review by two experts who are appointed by the Board. When the experts opinions are provided, the manuscripts are reviewed again by the Editorial Board, and the following scenarios are possible: a) manuscripts are accepted with no modifications; b) manuscripts are rejected, c) temporary rejection: manuscript's acceptance is subject to the author's review, provided they bear in mind correction recommendations and submit the corrected version for a new evaluation. Likewise, manuscripts may be corrected by the journal's editors during the publication process. In all cases, authors will be promptly informed about these decisions. The evaluation process of a manuscript, including the mandatory revision, may take up to six to eight weeks. Should authors fail to comply with the deadlines requested by the RMU, their works will be withdrawn from the process or regarded as new manuscripts again, and thus submitted to complete review.

Editors reserve the intellectual property of manuscripts, which provides them with the legal protection to prevent "non-authorized authorizations" of works published, acting for its own benefit, and that of all authors who publish in the RMU. In this way, the RMU and its authors are protected against plagiarism, and the inappropriate use of published data, its non-authorized reproduction and other potential illegal uses. Authors will not receive any royalty or cash compensation for this transfer of rights. Authors will also state in writing, in a letter sent to the RMU, their acceptance of the conditions of publication. They will sign and date the letter when their manuscripts have been accepted for publication, accepting the modifications by the Editorial Board, if any. Scientific ethics and intellectual property rights imply significant parts of text, figures and tables cannot be published again, unless the right-holder of the intellectual property rights authorizes such publication.

General provisions

Manuscripts shall be submitted observing the guidelines stated below. Otherwise, they shall be rejected or delayed.

Submittal: Manuscripts will be sent in a closed envelope to: Revista Médica del Uruguay, Dr. Ariel Montalbán, Director, Sindicato Médico del Uruguay, Br. Artigas 1515. Montevideo, Uruguay.

Introduction Letter: Manuscripts will enclose an introduction letter, signed by all authors, stating the following: a) title of the article and authors; b) journal section to include the article (recommendation); c) a statement whereby all authors know of, are part of and agree with the manuscript contents; d) statement declaring that the article has not been submitted for publication in other journals or media, and that it has not been published before (in such case, the Editor shall be specifically notified, in an independent letter, in order to make a decision; e) statement that the manuscript has been prepared observing the international recommendations for conduct of clinical research (Declaration of Helsinki by the World Medical Association, 1996 revision) or, if applicable, for research with laboratory animals; f) name, address and phone number, e-mail or fax of contact author for the journal, for communication purposes during the publication process; and g) acknowledgment that they understand and accept the RMU's Publication Standards.

Redundant or duplicate publications: The Journal will not accept articles that were already published, except for cases when there is a specific request by the author, stating the reasons, and provided the Editorial Board studies the case, resulting in a formal agreement between both journal editors. Failure to make reference to previous publication in the introduction letter, or any modification to it, will result in the immediate rejection of the article.

Ethics: As it has been previously stated, international ethics standards are to be observed for the design and preparation of manuscripts.

Conflict of interest: In the event of relations between the authors of a certain article and any other private or public entity, which could lead to any kind of conflict of interest, the Editor shall be notified in a different letter, confidentiality guaranteed. Should the article be accepted for publication, the authors and the Editor will agree upon the best way to inform readers about the situation mentioned above.

Opinions or statements contained in the journal reflect the author's viewpoints and will not be regarded as the Editorial Board's official opinion, unless it is specifically stated.

Manuscripts will be written in Spanish, in a clear, concise language. They will be submitted on A4 or legal paper, preferably in Word or similar software, 12 size font, 2.5 cm margin, and may include figures and tables. In all cases, an original plus two copies, and electronic support are required.

Articles may be up to 15 pages long, and may include a maximum of 10 tables and 6 figures (the RMU shall not be obliged to print such tables and figures in color, unless the author contributes to its financing), and not more than 40 bibliographic references. Alterations in length will be presented in each Section.

Notwithstanding the above, should the Editorial Board decide that it is relevant, longer articles will be accepted.

If the authors intend for the article's supplement to be included, they need to request this upon submittal of the original copies to the RMU, the cost of which will be assumed by the authors, calculated according to its length.

The RMU consists of the following sections:

1. Original Articles Section

Title page

It shall include the following information:

Title of the article, concise but informative. subtitles, if relevant.

Full name of each author, mentioning the highest academic achievement.

Academic or scientific position he/they hold/s, name of the service, institution or department where he/they work/s.

Name of the responsible service or department.

Name, address, telephone, fax or e-mail of the contact author.

Name and address of the author who will receive the request for appendixes

Support received in terms of financial aid, equipment, drugs or all of the above.

Abbreviated title with up to 40 characters.

Summaries and key words

The second page shall contain a summary, not longer than 250 words, written in Spanish. It will contain the following: Introduction, Method, Results and Conclusions, state the purpose of the study or research, basic procedure, main findings and conclusions. An emphasis should be made on new and important aspects of the study, and on all relevant comments. It is to be written in a neutral style, refraining from expressing opinions on or commenting on the importance of the article. Author cites are be avoided, the same as references to charts and tables.

Key words: A maximum of 10 key words are permitted. They should follow the summary, must describe the content of the article, and facilitate its inclusion in indexes. The author needs to choose them, as far as possible, based on the MeSH descriptors.

Text - No more than 15 pages

In general, although it is not mandatory, it should include the following sections:

Introduction - Literature revision - Methods - Results - Discussion - Conclusions.

Long articles may need sub-headings to these sections, with the purpose of clarifying its content.

Introduction

Clearly explain the nature, the fundamentals, and the objectives of the study, giving an idea of its importance, as well as its limitations. The objectives should be written at the end of the introduction.

Literature revision

It needs to be based on a thorough revision that enables updating knowledge only in terms of the editions that are directly and specifically connected with the relevant article. In all cases, the sources of information that are used need to be quoted. We recommend avoiding overuse of citations, and submitting them to a selection that ensures uniformity and thematic coherence.

Methods

Procedures used are described to enable readers decide upon the suitability of methods comment's degree of precision.

Methods and equipment (manufacturer's name and address between brackets) are identified and procedures are described in detail. Methods applied are briefly described New methods, or those that have been significantly modified are described, explaining the reasons for using them and assessing their limitations.

Chemical and pharmaceutical products used are referred to using the active principle, including dose and means of administration.

Ethical standards

When experiments on human beings are presented, authors will state whether the procedure followed and observed the ethical standards put forth by the committee in charge of human experiments (institutional or regional) or the Declaration of Helsinki, 1975, revised version of 1983 and 2003. Names of patients, initials or hospital numbers must be avoided, especially in any figure or picture. When the manuscript presents experiments on animals, authors need to state whether they followed their institution's standards, or those of the National Research Council, or any other national statute concerning the care and use of lab animals.

Statistics

Statistical methods need to be described in such detail that qualified readers, who have access to the original data, are able to verify the reported results. Findings must be quantified, and, as far as possible, presented with the suitable indicators of measurement mistakes or uncertainty (such as the confidence interval). Relying on statistical hypothesis only must be avoided, as is the case of using p values, which do not allow for transmitting important quantitative information. Eligibility criteria for selecting the objects of experiments must be discussed. Randomization details need to be provided. Any method, and the success of all techniques for blind observation must be described. Treatment complications must be included. The number of observations must be stated. Lost observational cases must be mentioned (as is the case of abandonment of a clinical trial).

References for the design of the study and the statistical methods need to refer to standard studies (mentioning page numbers), if applicable, instead of referring to studies where the design or methods were originally published. Document any widely utilized software.

Results

This should consist of a strict report of the experimental observation. Present it in a clear, concise and logical way, using charts, statistics, diagrams and other figures that enable a better interpretation of the facts that are to be proven. The results must meet the objectives set in the Introduction.

Discussion

Offer opinions on the obtained results. The suitability and limitations of these results are to be explained, discussed and described, as well as compared to those obtained by other authors. It must demonstrate how the data obtained through the results may lead to the initial hypothesis.

Conclusions

Important findings or contributions of the study are clearly stated, completely supported by the results, and meet the research objectives.

Acknowledgement

Acknowledgements should be given to the people who significantly contributed to the study.

Bibliography - A maximum of 40 bibliographic references are permitted.

Bibliographic references are consecutively numbered, in the same order in which they are mentioned in the text. References that are only cited in tables or figures must be numbered according to their order of appearance in the text. They must be written according to the format adopted by the US National Library of Medicine, used in the Index Medicus. The journal titles need to be abbreviated according to the style adopted by the Index Medicus. Thus, authors need to consult the "List of Journals Indexed", published annually in the January volume. Latin American journals must observe the abbreviations adopted by the Latin American Index Medicus.

The use of "abstracts", unpublished comments or remarks and "personal communications" are to be avoided. Authors need to verify references with the original publications.

Articles in Periodical Publications. Essential elements.

Author or authors of the article. Title of the article. Abbreviated title of the journal; volume: pages

A maximum of 6 authors can be mentioned. When the article is presented by seven or more authors, the first six authors are mentioned, followed by the Latin expression: "et al".

Examples:

RETA G, RIVA J, ARCOS J, CEDRÉS G, ÁLVAREZ M, MEEROVICH E, et al. Study of mechanical ventilation in patients… Rev Méd Urug. 1992; 8: 131-40.

Books and other monographs

Bibliographic data are generally set in the following order: Author. Title. Subtitle. Edition. Place of Publication (city): publishing house; year; pages or chapter and volume.

Personal Author

The surname and initial of the author is mentioned in capital letters. In the case of several authors, they must appear separated by a comma. The initial corresponding to the first name is not followed by a period.

Corporate Author

It is the entity that is responsible for the study. It is mentioned in its original language.

Examples:

WORLD HEALTH ORGANIZATION

SINDICATO MÉDICO DEL URUGUAY

Title and subtitle

They are written exactly as they appear in the publication.

Edition

It appears in arabic numbers, followed by the "ed" abbreviation. If it is the first edition, the number is omitted.

Footnote

Place of publication (city): editor (the main publisher is mentioned, words such as Company, Limited, and Sons, etc. must be avoided) and the year of publication. Example: Mexico: Interamericana, 1976.

Pages

Numbers appear in arabic numbers, and may be written: total number of pages: 729 p., pages consulted: 724-729 (724-9). Volume: v.5.

A part or a chapter of a book

Bibliographic references should follow this order: Author. Title. Edition (Should it be the first edition, it should not be mentioned). Place of Publication: editor, date: pages.

The main entry is done by the author of the chapter, followed by the title, and a complete reference to the book, preceded by the Latin expression "in".

Example:

WEINSTEIN L, SWARTZ MN. Pathogenetic properties of invading microorganisms. In: SODEMAN WA Jr., SODEMAN WA, eds. Pathologic Physiology: mechanisms of disease. Philadelphia: WB Saunders, 1974: 457-72.

Congresses, Conferences, Meetings

Authors and titles are entered, followed by the title of the congress, its volume number, place and date.

Example: Pérez, J. Breastfeeding. Uruguayan Congress of Pediatrics, 10. Montevideo, 1965.

Electronic Means

Electronic means may be divided into two categories: "online" (websites, articles on scientific journals on the internet, abstracts) and other means (books or articles on CD-ROMs, diskettes, magnetic tapes, software).

When electronic means are cited, five basic principles need to be taken into account: availability, intellectual property rights, economy, standardization and transparency.

A. Scientific journal article on the internet or on a CD-ROM

Format: Author(s). Abbreviated title of the journal's electronic article [description of the type of resource]. Year and month (if applicable) of the publication; Volume (journal number, if applicable): [number of screens or pages]. Available from: URL Address: (date of consultation, if applicable).

Example: Morse S. Factors in the emergence of infectious disease (article online) (Emerg Infect Dis [serial online] 1995 Jan-Mar; 1(1): [24 screens]. Available from: URL: http://www/cdc/gov/ncidoc/EID.eidhtm (consultado 6/4/2000).

B. Website WWW .

If the author does not appear in a previous document, the title becomes his/her first reference.

Format: Author(s). Title (type of resource). Year (if it is available): [Number of screens]. Available from: URL Address. Date of access.

C. CD-ROM (books)

Format: Author. Title (description of the type of resource) (CD-ROM). Edition (if applicable). Place of production. Producer; Year. Title of the serial CD-ROM or database (if available online).

D. Software

Format: Title [means]. Version (type of resource, diskette, CD-ROM, online). Place of production. Producer; Year. .

Example: Epi Info [computer program]. Version 6. Atlanta, GA: Center for Disease Control and Prevention; 1994.

E. Others

Includes abstracts, e-mail, web documents, discussion lists, news groups, magnetic tapes, diskettes, etc.

We suggest readers refer to the catalog for the publication of studies, available from the Revista Médica del Uruguay webpage: http://www.rmu.org.uy

Tables - A maximum of 10 tables and 6 figures are allowed.

Tables and figures must be included separately, double spaced, consecutively numbered with arabic numbers and a short title. Each column must have a short or abbreviated heading. Explanatory notes will appear in the footnote, using the following symbols in this order: *, †, ‡, §, , ††, ‡‡. The same applies to the explanation of unknown abbreviations used in each table. If data is taken from other sources, a reference to these sources must be made, and the corresponding acknowledgement and permission need to be mentioned.

Photographs - A maximum of 6 photographs are permitted, and should be black and white.

They must be sharp, smaller than 20 by 25 cm. Letters, numbers and symbols must be large enough to be legible after they have been reduced. Titles and detailed explanations should appear separately, along with the captions. All illustrations must carry a number and be mentioned in the text. In the case of microphotography, the technique and scale used must be stated. Symbols and letter shall clearly contrast with the background.

Should authors send color pictures or photographs, the cost of printing will be the author's responsibility, unless the journal decides that it is essential to publish them in color and can afford to do so.

Captions below pictures

Captions should be double-spaced, each one on a different page, with the number that corresponds to each picture. When symbols, numbers or letters are used to identify a part of the picture, they must be clearly explained in the caption.

Units of measurement

Length, height, weight and volume must be expressed in the metric system (meter, kilogram, liter) or their various decimals.

Temperatures must be expressed in degrees Celsius. Blood pressure must be expressed in milimeters of mercury.

Hemathological and biochemical measurements must use the metric system according to the International System of Units (SI). Editors may request alternative units or those that are not part of the SI to be added by the author before publication.

Abbreviatons and acronyms

Only standard abbreviations may be used. Abbreviations must be avoided in the title and summary. The full text represented by an abbreviation or acronym must appear before it is used for the first time in the text, unless it is a standard unit of measurement.

2. Clinical Cases Section

It is understood that only essential events in the clinical case can be presented. Discussion and bibliography must be short and concise. A maximum of 6 authors may be listed. The text may be up to six typed pages. NO more than 6 figures or tables should be included.

3. Commented Articles Section

The maximum length should be four pages, double-spaced, in Word or similar software. It has to include a summary with a full bibliographic reference of the article(s) sited, followed by the author's comments.

4. Commentaries about Scientific Meetings Section

Maximum length should be four double-spaced pages in Word or similar software.

5. Reviews or Updated Studies Section

These studies will be written at the request of the Editorial Board. However, should it be deemed relevant, review studies may be accepted. The methodology applied must be described, whether it was a systematic review or not, the sources consulted (for example: SciELO, Medline, Index Medicus, others), the language used, and the years comprised.

Maximum length should be 15 pages, double-spaced, with up to twelve figures or tables. Bibliography should follow the order in which it is referenced, according to what was stated in the Original Articles Section.

6. Techniques Update Section

Maximum length should be six double-spaced pages, and up to six figures or tables may be included.

7. Letters to the Editor Section

This Section includes communications, comments, remarks on topics concerning the medical practice or the journal. Maximum length is two double-spaced pages with a table or figure, and, if applicable, up to five bibliographic references may be included.

All sections except Letters to the Editor must include a summary of the contents, whereby readers are introduced to the study. It must be under 250 words, and stress the importance of the issue, include an introduction, the objective of the description, explanation of the case or cases, results, and conclusions.

For additional information and advise for the submittal of articles, authors may refer to the institution.

This publication adheres to the International Committee of Medical Journal Editors (ICMJE) or "Vancouver Group".

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