Publication norms of the Uruguayan Pediatric Archives

URUGUAYAN PEDIATRIC ARCHIVES is the official magazine of the Uruguayan Pediatric Society (SUP) and it publishes papers about children and their environment.

PRESENTATION AND STRUCTURE OF THE PAPERS

1. All contributions will be delivered at the Uruguayan Pediatric Society secretary and will be revised by the Editorial Committee whose rights belong to the Uruguayan Pediatric Archives. Papers published or presented in other scientific magazines will not be accepted unless the Directive and editors from the Uruguayan Pediatric Archives consider its publication, it should have a written authorization by the Responsible Editor or by the Scientific Magazine Principal where the paper was previously published.  

2. When the material is delivered, author/s must present a conformity letter accepting the publication norms. It must also include: a) information about the publication or  duplication of any part of it to other magazines or any other media and a declaration that the paper has not been submitted to any other publications; b) a financial or any other declaration which may cause interest conflict; c) a declaration that the manuscript has been read and approved by all the authors. The Secretary of the SUP will register the authors´ address, fax, e-mail in order to have a better communication.

3. The publications order is done by the Direction, the Editorial Committee and the Publishing Committee which has the acceptance rights as well as the rights for making suggestions, text reductions or text and graphic material modifications, previous communication with the main author.

4. Articles will be presented in A4 size sheet (210 x 297 mm) or in letter size paper, printed on one side, with letter size number 12, double – spaced and leaving 2,5 cm margins on all sides except the bottom. The contents will be ordered in separate sheets, numbered consecutively at the right top angle being number 1 the page with the title. An original and two copies must be delivered to the Pediatric Archives which will not be returned; therefore the authors should keep a complete original version. Besides a CD identified with the title, authors and folder’s name; must also be delivered.

5. The manuscript must contain the following:

5.1  Main page. This must contain:

• Title of the article. Must be concise but it must include information about the article’s content. The same title in English is optional. An abbreviated title at the foot of the page with no more than 40 characters (including letters and spaces).

• Author´s list. The order of appearance must be respected. First and two last names (optional) will be quoted as well as the academic degree. About the authors. The list must include all active participants due to the fact that they are responsible of the contents published. All authors included should have participated with the creation and design; information analysis and/or interpretation; article draft or intellectual content revision; and final approval of the publishing version. Participation as data collectors, or Service Department, casual observers, executers of special exams or being the patient’s doctor do not give author’s rights.

• Name and address of work center. If the paper has been financed the receipt must be included.

• Name, address, phone number, fax, author’s e-mail where all correspondence will be sent.

• Contribution recognitions that do not have business management. As foot note one or more statements can be specified:

Recognized contributions which do not justify the author’s inclusion
Technical help recognition
Material and financial support recognition 
Financial relations which may constitute a conflict of interests
Advisors recognition
Information collectors, clinical trials participation
The technical help must be in a different and separate paragraph

5.2  - Second Page Must Contain:
Spanish summary. No more than 250 words, describing the purposes of the study or research, material and basic method used, the main results in a quantitative manner when appropriate and the most important conclusions. Do not use non-standardized abbreviations. Use concrete and brief expressions.
English summary. Attach an English version of the summary, having the same content as the Spanish version.

Key words. A maximum of 10 key words will be used. These should be detailed (both in Spanish and English) at the end of each summary. They should represent the content of the article and respect the Mesh descriptors (Medical Subject Heading:  controlled medical vocabulary used for indexing  articles)

      Bibliographic references. Bibliographic citations must be numbered consecutively in order of appearance in the text, including citations which appear in tables and figures. At the same time, the number that identifies the bibliographic reference must appear in the text between curve brackets. Example: (4-7).
Leaving out said references is not allowed.
The firstl mentioned order of appearance must be respected, for example (1-5).
Reference number 5 cannot be mentioned if references number 2, 3 and 4 have not been mentioned before.
Remember that when you say “(1-4)” you are including references number 2 and 3, while when you say “(1,4)” references 2 and 3 are not included.
References should not be more than 30. Authors will be held responsible for the exactitude of their references. It is considered unethical if you use citations mentioned by other authors and claim them to be of your own. Only use bibliographic citations to which you have accessed directly from your personal reading. Citations from unpublished works or personal conversations should not be included in the bibliography, but should be mentioned between square brackets in the text.

5.3  Third and consecutive pages

• Text. On page three the writing of the text is done. No subject is recommended. It is convenient to separate it in paragraphs. Original articles in Introduction objectives and background are shown; Material and Methods, describe the content of the material or population studied and methods applied; Results and Comments, contains the results analysis related to the problem or other authors papers about the subject, it can not exceed 15 pages; Abstract, brief and concise. Clinical cases in Introduction, Clinical Observation and Comments. Each one of these sections must begin in a new page. Use of abbreviations must be minimum, accepting only international terms. Not common abbreviations must be defined at first appearance. When three or more not common abbreviations are used, they must be listed in a separate page. A complete list of abbreviations in biology and medicine is published in Annals of International Medicine 1979; 90: 98-99 and in Spanish at the Rev Chil Pediatr 1999; 70: 145-161. Examples: curie (Ci), Celsius degrees (°C), grams (g), hour (h), international unit (IU), kilogram (kg), liter (l), meter (m), minutes (min), molar (M), mole (mol), osmol (osmol.), seconds (s), milliliter (ml). No ¨s¨ in Spanish is included to express plural. In Spanish decimal numbers must be separated with a comma and thousands and its multiples are separated by a space instead of a period.

 Introduction. It summarizes the study rationale or observation and it expresses the article’s purpose. The hypothesis should be explained when needed without including data or conclusions. An extensive revision should not be done and only bibliographic references related to the topic must be quoted.

Material and Method (or Patients or ¨Sample and Method¨). Describe precisely the subjects observed (patients and their respective controls). Identify methods, instruments or devices, and employed procedures with the necessary precision in order to allow other observers to duplicate the results. When established and frequently used methods (including statistic methodologies) are used just name and cite the references. When the methods are not well known but have been published, a brief description must be included. When they are new methods or changes are done in methods applied, describe them precisely, justify them and number the limitations.

 Experimental procedures in human beings must be previously authorized by an ethic committee from the institution or the Medicine Faculty. Identify all drugs and chemical components used by their generic name, doses and administration used. If patients need to be identified, do not use initials, use history numbers or application numbers. Indicate the number of people, observations, statistical methods applied and statistical significance previously established in order to judge results.

Results. Present them in a logical manner, according to the text, tables and figures. Data can be presented in tables or figures, not simultaneously on both. Information shown should not be repeated, however the most important ones can but they shoul also be described in the text. Comments about the results should not be included; they should be in the discussion and comments. A descriptive manner is used in results.

Discussion (or Comments). Must be related to the results obtained in this paper, not a revision of the topic. New and important aspects related to the paper must be discussed and highlighted and the conclusions drawn. There is no need to repeat the data presented in results and no comments need to be included. Comparison with other relevant observations including corresponding bibliography can be done. Relate conclusions with the objective from the Introduction. Conclusions not drawn from results must not be done. Only appropriate and solid recommendations drawn from conclusions can be done.

Bibliography. Bibliographic references must be numbered consecutively according to the appearance in the text, including the ones mentioned in Tables and Figures. No more than 30 references must be included. The responsibility belongs exclusively to the authors. It is not ethical to quote as their own, reference mentioned in other scientific papers. Cited bibliography must be achieved directly through reading. References from unpublished work or orally achieved must not be included; they can be mentioned between straight parentheses in the text. The number identifying the reference must be after the text in the same line and between curved parentheses. For example:... other authors (3,4-7) obtain same results.

·        Tables. Each table must be printed in a separate page, and double spaced. Tables can not be photographed. They must be numbered consecutively at the top with a short title. On each column a short headline or abbreviation must be included. Headlines at the column and general titles must be separated by horizontal lines; data at columns must be separated by spaces and not by lines. When notes are required they must be added at the foot of the table and not at the headline. Non standard abbreviations must be cleared out at the foot of the table. Each table must be cited in consecutive order.

·        Figures. Any illustration that is not a table is a figure (graphics, x-rays, electrocardiogram, ultrasounds). They can be done by computer in a 10x15 cm size. Design must be simple and easy to understand. Complex graphics which can only be interpreted by reading the text must be avoided. Patterns and not colors must be used. If a designer creates a graphic the original must not be used; but two 10 x15 cm black and white well defined pictures. Legends and titles must appear in a separate page. At the back identify the Picture with a number, name of main author, title of the thesis and an arrow pointing to the top of the picture. The publication of colored figures must be directly managed between the Magazine´s Direction and the authors. Tables and figures must not be over 5 (five). Material used in a previous presentation can not be used as tables and figures.

·        Figure legends. Titles and figure legends must be written in a separate paper with the corresponding number. Identification and explanation of all symbols, arrows, letters or numbers used to point out illustrations must be done.

Classification of the papers according to the context

Original.  Work in which an answer to one or various questions is searched; about etiology, phisiopathology, pathologic anatomy, prevention and treatment. The presentation consists of several parts: Introduction, Material and Methods, Results, Discussion or comments and Abstract.

Clinical case. Description of one or more cases which may contribute  importantly  to the knowledge of certain disease, with a revision of the topic. Similar format as the previous one. Maximum 150 words and 20 bibliographic references. Maximum 4 figures or tables.

Update or Revised Article. Discussion of Pediatric recent advances. The Magazine Editorial is in charge of these  articles.

Editorial. Space destined to the redaction team from the magazine or to whom they allow, highliting updated articles  of general interest for pediatricians.

Brief Communications. Include all papers with a special interest or an original contribution no longer than 3 letter type pages, double-spaced including referentes and tables.

Highlights. Destined to the publication of norms, abstracts from scientific activities or other activities developed by  any specialty committees.

Director Notes. In this section discussion of published papers in the Uruguayan Pediatric Archives is allowed through brief communications by making observations or by telling experiences. Experts opinions will also be included with a similar extension.

History. Section destined to brief historic analysis of Publisher Works in the Uruguayan Pediatric Archives since its foundation, etc..

BIBLIOGRAPHIC REFERENCES COMPOSITION

 VANCOUVER NORMS

The  Vancouver norms use the term bibliographic reference referring  to the enumerated text cites by consecutive numbers and according to the order of appearance. The term bibliography can be  a list of themes of a determined topic.

As a consequence when preparing the manuscript,  the subtitle at the end must be bibliographic reference and not bibliography.

Thesis Stage

Book

Lancis and Sánchez F, Fournier Ruíz IG, Ponce Zerquera F, González Pérez J, Valdés Carrera LS, Pons Rojas M¹. Legal Medicine². La Habana³ : Ciencias Médicas⁴, 1999⁵.

      1-   Authors
2-     Book title
3-     Publication place
4-     Editorial
5-     Publication date

Analytic stage

Book chapter

Pargas Torres F¹: Theory of the  King Lo and accupunctural points². In³: Traditional and natural Nursing⁴. La Habana⁵: l Ciencias Médicas⁶, 2000⁷: 121-57⁸.

      1-     Author of the chapter
2-     Title of the chapter
3-     Linking element
4-     Book title
5-     Publication place
6-     Editorial
7-     Publication date
8-     Included pages 

Magazine article

Fuentealba R, Cumsillo F, Araneda JC, Molina C¹. Licit and illicit drug use in Chile: results from a study done in 1998 and comparison with the studies done in 1994 and 1996². Rev Panam Salud Pública³ 2000⁴; 7⁵ (2)⁶: 79-87⁷.

      1-     Authors
2-     Title of the chapter
3-     Abbreviated Magazine name
4-     Publication date
5-     Volume
6-     Number
7-     Included pages

When the autor of both the book and the chapter is the same :

Robbins S, Cotran RS, Kumar V, Collins T¹. Structural and Functional Pathology². 6 ed³. Madrid⁴: McGraw-Hill Interamericana⁵, 2000⁶.

      1.      Authors
2.      Book title
3.      Editing mention
4.      Editing place
5.      Editorial
6.      Publication date

Robbins S, Cotran RS, Kumar V, Collins T¹.Cellular pathology II: adaptations, intracellular accumulations intracelulares cell aging². In³: Structural and Functional Pathology⁴. 6 ed⁵. Madrid⁶: McGraw-Hill Interamericana⁷, 2000⁸: 33-52⁹.

      1.      Authors
2.      Title of the chapter
3.      Linking element
4.      Title of the book
5.      Editing mention
6.      Publication place
7.      Editorial
8.      Publication date
9.      Pages included Fromm the chapter

Since 1992 the Vancouver style stipulates the mention of the first 6 authors. If this number exceeds, the first six are mentioned and the rest is replaced by the abbreviation  et al.; which appears separated from the others by a comma. Expressions like collaborations or others can not be used.

Example:
Parkin DM, Clayton D, Black RJ, Masuyer E, Friedl HP, Ivanov E, et al. Childhood leukaemia in Europe after Chernobyl: 5 year follow-up. Br J Cancer 1996; 73: 1006-12.

ELECTRONIC RESOURCES

An electronic document where data appears in an electronic format which can be accessed by computer technology. Not only electronic documents but also electronic services such as web sites, on  line catalogs, directories and others.

Thesis Stage

On line thesis (http)

Olson NB, ed¹. Cataloguing Internet resource: a manual and practical guide² [en línea]³. 2 ed.⁴ Dublin, OH⁵: Online Computer Library Center⁶, 1997⁷. http://oclc.org/oclc/man/9256cat/toc.htm/ > Also available in: http://www.purl.org/oclc/cataloging-internet/⁸ [consulta:  2 nov 1999]⁹

 
^{1.        Editor
2.        Title
3.        Type of  Resource Designated
4.        Editing mention
5.        Publication place
6.         Editorial
7.        Publication date
8.        Electronic address
9.        Consultation date}

 CD-ROM Thesis

Kelley WN¹. Textbook of internal medicine: interactive text an review² [monografía en CD-ROM]³. 3 ed⁴. Philadelphia, PA Lippincott-Raven⁶, 1997⁷. [Consulta: 20 oct 1999]⁸.

      1.      Author
2.      Title of the book
^{3.        Type of  Resource Designated
4.        Editing mention
5.        Publication place
6.         Editorial}
7.      Publication date
^{8.        Consultation date}

 Analytic Stage

On line thesis chapter (http)

Olson NB, ed¹. Guidelines for bibliographic description of Internet resources: scope and definition². En³: Cataloguing Internet resource: a manual and practical guide⁴ [en línea] ⁵. 2ed⁶. Dublin, OH: Online Computer Center⁸, 1997⁹ <http://www.oclc.org/oclc/man/9256cat/toc.htm/>¹⁰ [consulta: 2 nov 1999]¹¹

      1.      Editor
2.      Title of the chapter
3.      Linking element
4.      Title of the book
5.      Resource type desigantion
6.      Editing mention
7.      Publication place
8.      Editorial
9.      Publication date
10.  Electronic address
11.  Consultation date

 CD-ROM thesis chapter

Kelley WN¹. Viral and immune hepatitis². En³: Textbook of internal medicine: interactive text and review⁴ [monografía en CD-ROM]⁵. 3 ed⁶. Philadelphia, PA⁷: Lippincott-Rave⁸, 1997⁹. [Consulta: 28 nov 1999]¹⁰.

 
1.      Author
2.      Chapter  title
3.      Linking element
4.      Title of the book
5.      Resource type desigantion
6.      Editing mention
7.      Publication place
8.      Editorial
9.      Publication date
10.  Consultation date

 Complete magazine article in CD-ROM

Río navarro BE del, Gazca Aguilar A, Sienra Monge JJL¹. Hiperreactivity in 30 children with atopic dermatitits without asthma² [article in CD-ROM]³. Bol Med Hosp Infant Mex 1998⁵; 55⁶(11)⁷ : 637-42⁸. En⁹: Red Nacional de Colaboración de Información y Documentación en Salud, Centro Nacional de Información y Documentación en Salud, Secretaría de México¹⁰. Artemisa 7: artículos editados en México sobre información en salud¹¹ [base de datos a texto completo]¹² (1998)¹³. 7 ed¹⁴. Ver Windows¹⁵. México¹⁶: Universidad de Colima, Centro Nacional Editor de Discos compactos¹⁷, 1999¹⁸.

      1.      Authors
2.      Title of the article
3.      Resource type designation
4.      Title of the magazine
5.      Publication date
6.      Volume
7.      Number
8.      Pages
9.      Linking element
10.  Data base creators
11.  Data base title
12.  Data base designation
13.  Data base year of coverage
14.  Editing mention
15.  Data base version
16.  Publishing place
17.  Data base producer
18.  Publishing date

 On line magazine article (http)

Jul E, Childress E, Miller E¹. Dont't panic, it's a common disaster and 42: Now that we know the answers, what are the questions² [artículo en línea]³. J Internet Cataloging⁴ 1997⁵; 1⁶(3)⁷. <http://www.haworthpressinc.com/jic/jicnr3.htnml/>⁸ [consulta. 22 nov 1999]⁹

 
1.      Authors
2.      Title of the article
3.      Resource deisgnation
4.      Title of the magazine
5.      Publication date
6.      Volume
7.      Number
8.      Electronic address

Consultation date

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