Publication norms of the Uruguayan Pediatric Archives
THE URUGUAYAN ARCHIVES OF PEDIATRICS is the Official Journal of the Uruguayan Society of Pediatrics (SUP) and it admits papers regarding children and their environment.
1. - All Papers should be sent to the Secretariat of the Uruguayan Society of Pediatrics and shall be reviewed by the Editorial Committee, whose copyrights are owned by the Uruguayan Archives of Pediatrics. We shall not accept papers presented or published in other scientific journals, except if the Directors or Editors of the Uruguayan Archives of Pediatrics so approve, and they shall have the corresponding authorization in writing from the Scientific Journal’s Chief Editor or Director of the Journal where the paper was previously published.
2. - Authors shall enclose a letter stating the Paper’s content and accepting the publication regulations when submitting the Paper or Article.
This letter shall also include,
a) Information regarding the Paper’s previous total or partial publication or submission to other Scientific Journals or media; a statement expressing that the paper has not previously or simultaneously been submitted to the consideration or other Scientific Journals or media;
b) A Statement describing financial or other reasons that could cause conflict of interests;
c) A Statement expressing that the Paper has been read and approved by all authors.
d) Validation by the Ethics Committee of the Institution where the paper has been produced.
3. - The Papers’ publication order will be set at the discretion of the Editorial and Publication Committee, which reserves the right to accept Papers or suggest, reduce or modify their text or graphic material, after having previously communicated it to the main author.
4.- Papers shall be presented in A4 or letter size paper printed on one side only, and using double spaced font size Nº 12; margins shall not be narrower than 2.5 cm. The Paper’s Sections shall be numbered consecutively on the upper right margin starting by 1 (one) on the title’s page. The original edition shall be delivered to the Secretariat via CD, pen-drive or e-mail and the Archives of Pediatrics shall retain this original version which shall not be returned to the authors. It is therefore essential that the authors keep a complete original version.
5. - The Paper shall have the following elements:
5.1. - Title’s Page. It shall include:
Title. It shall be concise though informative about the central content of the publication. It is optional to include the same title in English. An abbreviated title shall be included on the page footer and it shall not have more than 40 characters (including spaces)
The Title shall be written in Spanish, followed by its English Translation.
List of Authors. Authors’ first and last names, followed by their highest academic title, shall be included in the order of appearance used in the Paper.
About the Authors. The list of authors shall include all people proving sufficient participation in the Paper’s production and who can be made publicly responsible for the publication’s content. Authors are those who have efficiently contributed to the Paper’s conception and design, information analysis and/or interpretation, outline or review of its main intellectual content or to the final approval of the version to be published. Participation in data collection, being Head of the Department or Service, having participated as a casual observer, having performed special tests or being the patients’ GP, does not grant copyrights.
One of the authors shall provide his/her personal data (cellular phone number, e-mail address) which shall remain as the main contact at the Secretariat, Editorial Committee and among authors, so as to facilitate fluent communication among all parties.
Institution: Name and address of the Institution.
Conflict of Interest: Funding information shall be disclosed and responsibilities defined. A Statement including financial or other relations that could cause conflict of interest should be specified.
Name and e-mail address of one author, to whom correspondence and/or request of copies shall be addressed.
Recognition of contributions other than authorship. The following recognitions that do not justify authorship can be specified as footnotes:
Recognition of technical help.
Recognition of material and financial support.
Statement of financial support that may cause conflict of interest.
Recognition to advisors.
Data collection, participation in clinical trials.
Technical help shall be recognized in a separate paragraph.
Regarding the Papers’ originality “Articles must be original and unpublished”. Information regarding the Paper’s previous publication of submission to other Journals or media or a Statement indicating that the Paper has not been previously or simultaneously submitted to other Journals should be disclosed.
Validation from the Ethics Committee of the Institution where the Paper was produced. A note shall be enclosed including validation from the Ethics Committee of the Institution where the Paper was produced.
5.2. - The second page shall include:
Spanish Summary. A summary of no more than 250 words shall describe the purpose of the research study, materials, basic methodology and main results (expressed quantitatively whenever necessary) and main conclusions. Do not use non-standard abbreviations, use concrete and brief expressions.
English Summary. The English summary shall include the same content as the Spanish summary.
Key words. A maximum of 10 key words can be included in Spanish and English after the summary. They shall represent the Article’s content and comply with the Mesh Descriptors (Medical Subject Heading: controlled vocabulary of medical terms that identify a document’s content).
5.3. - Third and Subsequent Pages
Text. It is recommended to use impersonal style and to split the work in sections. The Introduction should include the Article’s background and research questions (objectives); Materials, Patients and Method shall describe the content of materials and sample population and/or methodology used; Results and Discussion, shall include analyses of results regarding the topic proposed or regarding Papers from other authors about the same topic. They shall not be longer than 10 pages; The Summary, should be brief and concise. Clinical cases should be included in Introduction, Clinical Observation and Discussion. Each of these Sections should start on a new page. Abbreviations should be kept to a minimum and only internationally accepted terminology shall be accepted. The less common abbreviations shall be defined when they first appear. Abbreviations shall be avoided in the Title and Summary. In case of three or more non-conventional abbreviations they shall be listed and presented on a separate page. A complete list of commonly used abbreviations or symbols can be accessed at Annals of Internal Medicine 1979; 90:98-99 for papers in English or at Rev Chil Pediatr 1999; 70: 145-161 for papers in Spanish. Examples: Counts per Minute (cpm), Counts per Second (cps), Curie (Ci), Degrees Celsius (ºC), Disintegrations per Minute (dpm), Disintegrations per Second (dps), Equivalent (Eq), Gram (g), Hour (h), International Unit (IU), Kilogram (kg), Liter (l), Meter (m), Minute (min), Molar (M), Mole (mol), Osmol (osmol), Revolutions per Minute (rpm), Kilo-(prefix) (k), Deci- (prefix) (d), Mili- (prefix) (ml), Nano – (prefix) (n), Pico – (prefix) (p), Second (s), Milliliter (ml), Average (statistical term) (x), Not Significant (statistics) (NS), Number of Observations (statistics) (n), Probability (Statistics) (p).
Abbreviations should not contain the letter “s” to express plurals. They should be separated by commas, whereas thousands and multiples of thousand shall be indicated with a space instead of a point.
Introduction. The Study’s rationale or remarks shall be summarized and the purpose of the article clearly stated. Whenever necessary, explain the hypotheses to be demonstrated, but do not include data or conclusions of the work being presented. Do not review the topic extensively, only quote strictly pertinent bibliographic references.
Materials and Methods (Patients or “Population and Method”). Clearly describe the sample (patients and controls). Identify methods, instruments or devices and procedures used accurately enough so as to enable observers to reproduce results. In case of established and frequently used methods, even in case of statistical methods, only mention them and quote the corresponding references. In case of methods that have been published but are not well-known, provide references and describe them briefly. In case of new methods or modifications to established methods, describe them accurately, justify their use and state their limitations.
Experimental procedures in humans should be previously authorized by an Institution or Medical School’s Ethics Committee. Identify all drugs and chemical compounds used, including their generic name, dosage and administration routes. If patients must be identified, use correlative numbers, do not use their initials, registration numbers or medical records. Indicate the number of persons, observations, statistical methods used and the level of statistical significance previously established to assess results.
Results. Results shall be presented in a logical sequence, in accordance with the development of the text, tables and pictures. Data can be displayed in tables or pictures, but not in both at the same time. Do not repeat the data already presented in the text, except for the study’s main results, which should always be described in the text. Do not include comments in Results; these should be included in the Discussion or Comments Sections. The narrative included in Results should be of a descriptive nature only.
Discussion (or Comments). Limit your discussion to the results obtained in the work and do not review the topic. Discuss and highlight only the new and main aspects and conclusions proposed by your contribution. It is not necessary to repeat the data already presented in Results, nor to comment data that have not been included in Results. Compare your findings with other relevant observations including relevant bibliographic quotes. Link your findings to the objectives described in the Introduction. Avoid drawing conclusions that do not arise from your findings. Recommendations should only be included when appropriate and arising from sound arguments emerging from your findings
Tables. They shall be presented on a separate page or included and referenced in the text. Do not include photos of the tables. Number the tables in consecutive order in the header, followed by a short title. Place a short or abbreviated heading on each column. When explanatory notes are required, add them to the foot of the table, not to the heading. Use explanatory notes at the bottom of the table for all non-standard abbreviations included in the table. In the text, quote each table in consecutive order.
Images. This includes images or any type of illustration other than tables (graphs, electrocardiograms, ultrasounds, x-rays). The graphs can be created electronically and presented in 10 x 15 cm format. They shall have a simple design and be self-explanatory. Use patterns and not colors in their design. In case a graph has been made by a cartoonist, do not send the original version, send two black and white good definition photographs , sized 10 x 15 cm. Titles and legends can be included on the photograph or on a separate page. Publications of color illustrations are the authors’ responsibility and should be consulted directly with the Journal’s Chief Editing Board. The total number of tables and pictures should not exceed, whenever possible, the amount of 5 (five). Do not include tables and pictures already used in previous presentations of the work.
Images’ Legends. Write images’ titles and legends on a separate page or clearly include them in the images, indicating their corresponding number. Identify and explain any symbol, arrow, letter or number you used to mark part of the illustrations.
CHILDREN’s PICTURES: Children’s images require written consent from their parents.
In any case, and due to prior legal inconveniences, even when the parents’ consent has been granted, images identifying children shall be avoided.
Bibliographical references must be numbered consecutively in the order of appearance in the text, including the quotes mentioned in Tables and Pictures.
Similarly, numbers identifying bibliographical references must appear in the text, in parentheses. Example: (4-7).
It is not acceptable to omit the corresponding reference in the text.
The order of occurrence mentioned for the first time must be respected, for example: (1-5).
Number "5" cannot be mentioned when 2, 3 and 4 have not previously been mentioned.
The dash includes the numbers in between, e.g., (1-4), so quotes 2 and 3 are included in this example.
The comma excludes the numbers in between, e.g., (1,4). In this example, numbers 2 and 3 are excluded in the range.
We suggest the number of references should not exceed 30. Authors shall be responsible for the accuracy of their references. It is not considered ethical to present other authors’ quotations as one’s own. List only the bibliography you have personally accessed by reading. Quotes of unpublished work or personal communication should not be included in the bibliography, they can only be mentioned in brackets in the text.
Classification of Papers According to Contents
The Paper must contain a sentence regarding its originality "the articles must be original and unpublished".
Original Papers are those that intend to find an answer to one or several of the raised questions regarding etiology, pathophysiology, pathological anatomy, diagnosis, prevention and treatment. The Paper’s outline should include: Introduction; Materials and Methods; Results; Discussion or Comments and Summary.
Clinical Cases. Include the description of one or more clinical cases that make an important contribution to the knowledge of the disease, and a review of the topic. Follow a similar outline to the item above and include a maximum of 1,500 words and 20 bibliographical quotes. A maximum of 4 pictures or tables will be accepted.
Update. Discussion of recent advances made in Pediatrics. These articles are commissioned by the Editorial staff.
Editorial. Space for the members of the Journal’s writing team or for those appointed by them, used to discuss global issues of current and general interest for pediatricians.
Briefings. An original contribution of notorious interest that does not exceed 3 double spaced letter typed pages, including tables and references.
Notes to the Director. This Section may include Papers published by the Uruguayan Pediatric Archives or comments or experiences that can be summarized in a brief text. Similarly, a specialist opinion may be included and it should be of a similar length as the Briefings.
Speranza N, Goyeneche N, Ferreiro D, Olmos I, Bauger M, Oyarzun M, et al1. Use of methylphenidate in children and adolescents in Public Health Services in Montevideo2. Arch Pediatr Urug3 20084; 795 (4)6: 277-837.
2. Article’s Title
3. Journal’s Title (abbreviated)
4. Publication Year
7. Inclusive pages
The first 6 authors shall be quoted in the Article. In case of more authors, the first 6 shall be included and the rest shall be replaced by the abbreviation et al., which shall be separated from the last author by a comma (,). Do not use the following expressions: and others, and colab.
Personal author. Example: Gentile I.
Corporate author. Example: URUGUAYAN SOCIETY OF PEDIATRICS
Authorship shared between individual authors and a team.
Example: Llanos M; Sótero del Río Hospital’s Group.
Bello O, Sehabiague G, Prego J, by Leonardis D 1. Pediatrics: Urgency and Emergency. 3 ed. 3 Montevideo4: Bibliomédica5, 20096.
2. Book’s Title and Subtitle
4. Place Published (city)
6. Year published
Martínez O1. Inhalation therapy2. In3: Bello O, Sehabiague G, Prego J, by Leonardis D4 Pediatrics: Urgencies and Emergencies5. 3 ed. 6 Montevideo7: Bibliomédica8, 20099: 665-710.
1. Chapter’s Author
2. Chapter’s Title
4. Book’s Authors
5. Book’s Title and Subtitle
7. Publishing Place (city)
9. Publishing Year
10. Inclusive Pages
Congresses: Conferences, Round Tables
Gutiérrez S, Pacheco H1. Empiemas2. Uruguayan Congress of Pediatrics, 233. Montevideo, Uruguay4. Nov 29 –Dec 2, 20005.
2. Round Table’s Title
3. Congress’ Title and Number
Throw A, Tailor D, Zabala C1. Caring for Down Syndrome Down2 [graduate paper]3. Montevideo4:
School of Medicine. Clinic of Pediatrics "A"5, 20026.
2. Paper’s Title
3. Type of document
It includes, among other: online journal articles, online books, chapters from online books.
Online Magazine Article
Pírez MC, Giachetto G, Romero C, Zabala C, Algorta G, Montano A, et al1. Invasive pneumonia in children aged 0-24 months: Does bacterial resistance have an impact on evolution?2
[Online] 3. In Pediatr (Barc)4 20085; 696 (3)7: 205-978. From: http://www.doyma.es/anpediatr9 [consultation: Mar 20, 2009]10.
2. Article’s Title
3. Type of resource
4. Journal’s Title (abbreviated)
5. Publishing Year
8. Inclusive pages
9. E-mail address
10. Consultation Date
Olson NB, ed1. Cataloguing internet resource: a manual and practical guide2
[online]3. 2 ed4. Dublin , OH5 : Online Computer Library Center6, 19977.
From: http: oclc.org8 [consultation date: 20 mar 2009]9
3. Type of resource
5. Place of publication (city)
7. Publication Year
8. E-mail address
9. Consultation Date
Online Book’s Chapter
Olson NB, ed1. Guidelines for bibliographic description of internet resources: scope and definition2. En3: Cataloguing Internet resource: a manual and practical guide4 [online]5. 2 ed.6 Dublin, OH7: Online Computer Library Center8, 19979.
From: http: oclc.org10 [consultation date: Mar 20, 2009]11
2. Chapter’s Title
4. Book’s Title
5. Type of resource
7. Place of publication (city)
9. Year of Publication
10. E-mail address
11. Consultation Date
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